Responsible for providing effective and efficient HR and administrative support to the respective stakeholders.

WHAT WILL YOU BE DOING?

Reception (10%)

• Answer occasional incoming calls professionally and connect to the respective stakeholders
• Attend to guests/ visitors and direct them to the respective hosts where necessary
• Maintain a neat and tidy reception area for a professional and comfortable general office space

General Admin (40%)

Travel & Meeting Arrangement

• To work with the third-party service provider to make flights, transportation, and accommodation arrangement in accordance with the company’s policy.
• To support and coordinate meeting arrangements for office and its visitors.

Office Management

• To manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement
• To coordinate courier / despatch services and distribute incoming mails / documents (if any). 
• To manage office pantry and office storage space.
• To plan and bring to life office festive decorations. 

Stationery Management

• Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as & when required.
• Coordinate and order company business cards for employees.
• Consolidate stationery requests for HR department and order monthly. 

Tenancy & License Renewal (yearly)

• Renewal of admin building or business-related licenses and tenancy agreements

Sponsorships & Donations

• To record all Gifts, and Entertainment Declarations in the company’s register as per policy.
• To coordinate sponsorships given to external associations / charities.

HR Admin (50%)

Department Coordinator

• Provides administrative support which includes checking of claims, updating organisational chart, business cards, ID tag and processes purchase orders to the department.

Admin Budget

• To work with HR Operations team to review Admin budget on quarterly basis. 
• Admin budget includes of HR expenses, office facilities expenses, stationary, postage, courier etc.
• Monitor quarterly expenses to ensure the utilisation are within budget

HR Support

• To work with line managers in assigning and preparing of work desk for new joiners / exits.
• To prepare and issue new hire orientation gift pack.
• To support application of work permits.
• To track compliance training status and drive for completion.
• To work closely with company Recreation Club in running engagement activities.
• To coordinate monthly staff welfare (free products) and weekly fruits day.
• To support some internal employee communications.
• To assist in planning Annual Health & Safety Day for all employees.
• To support employee health and safety related matters. 

Others

• Provide other support as needed
• Assume responsibility for any ad-hoc tasks as directed
• Collaborate with other internal and external resources as appropriate

ARE YOU THE ONE?

• At least 1 to 3 years of relevant working experience in administrative duties
• Candidates without experience are welcome to apply
• Diploma in Business Studies/Administration/Management, Secretarial or equivalent
• Good command of written and spoken English
• We seek Mandarin-speaking candidates who are required to serve Mandarin-speaking clients
• Mature, independent and results-oriented
• Good in MS Word, Excel and Outlook
• Possess strong organisation skill and meticulous
• Pleasant personality with good interpersonal and communication skills
• Organised and meticulous

WHERE YOU WILL BE WORKING?

18 Ah Hood Road #07-51 Hiap Hoe Building At Zhongshan Park, Singapore 329983

WHAT TYPE OF EMPLOYMENT? 

Permanent Employment

We regret to inform only shortlisted candidates will be notified.